4: – In the pop-up window, we have to click the drop-down menu to select what kind of data validation method you want to use. Okay, choose “List” from the menu.

You can add a drop-down list in a cell using Excel Validation option. Adding a drop-down in a cell does not required any advance macro or coding kind of thing, the option is available within the menu options in Excel 2003, 2007, 2010 and 2013. In my case I would like to create a dependent drop down list where you select a Hallway (example: Hallway 1) in say cell A1, after selecting Hallway 1, I would then click on cell a1 drop down list again and have it show me a list of all the Room Numbers in Hallway 1 being the final result.

Note that the region names are not unique -- there is a West region in both Canada and the USA -- so we can't show a City list that is only based on the region names. To make sure that the correct list of cities appears, the city lists will be named for the country and region. There are 2 countries, and each country has 3 regions, so we will set up 6 named ranges for the 3rd level drop down lists.

Now I can do the same thing in one step by pressing the letter “E”. What a time saver!

If you have a Mac running Yosemite, then you might want to try that version. If your Mac is older and doesn't have Yosemite, then get 2011 and you'll be able to use it until you upgrade your Mac. Or get an Office 365 subscript, which includes Office 2011 and the ability to upgrade to the finished version of Office 2016 once it comes it. Support for Office 2011 for Mac ends October 2017. The VB Editor in Office 2016 is a disaster - utterly useless.

The first involves making one spreadsheet. The other requires you to make two. For the method involving two separate sheets. The first spreadsheet, which will be the one where you will eventually insert your dropdown list, will contain the list of all the friends. The second sheet will be where you create the possible selections of favorite fruits that will make up the dropdown list. And here is the sheet containing the list of fruits that the participants can select: Now that we have our two spreadsheets set up, we can go about making the list of fruits in Sheet 2 into a dropdown list that users with access to Sheet 1 can select. Finding the Dropdown Feature The dropdown feature is not the easiest feature to find in Excel.

#2 By Entering Data Manually In the above example, cell references are used in the Source field. You can also add items directly by entering it manually in the source field. For example, let’s say you want to show two options, Yes and No, in the drop down in a cell. Here is how you can directly enter it in the data validation source field: • Select a cell where you want to create the drop down list (cell C2 in this example). • Go to Data –> Data Tools –> Data Validation. • In the Data Validation dialogue box, within the Settings tab, select List as the Validation criteria. • As soon as you select List, the source field appears.

You can either edit them manually or click the Collapse Dialog icon. • Click the OK button to save the changes and close the window. Editing an Excel drop-down list based on a named range If you have created a, then you can just edit your range's items and then change the reference to the Named Range. All drop-down boxes based on this named range will get updated automatically. • Add or delete items in the named range. Open the worksheet containing your named range, delete or type new entries. Remember to arrange the items in the order you want them to appear in your Excel drop-down list.• Change the reference to the Named Range.

Adding a drop-down list to a cell or range using Data Validation is a simple matter. Data Validation is used to define restrictions on what data can or should be entered into a cell.

All the items entered in the source field, separated by a comma, are displayed in different lines in the drop down list. Note: If you want to create drop down lists in multiple cells at one go, select all the cells where you want to create it and then follow the above steps.

Using Data Validation to Create a Drop-Down Menu in Excel Creating a Yes or No column in Excel implies answering a question. Typically, this question resides in one cell, and the Yes or No drop-down is set up in the cell immediately to the right of the question. To create a Yes or No column, select the cell beside the question and then: • Select the 'Data' tab on the Excel Ribbon and click 'Data Validation.' • Select the 'Settings' tab, click the drop-down arrow on the right of the 'Allow' box and select 'List.' • Enter the drop-down list items in the 'Source' box, separated by commas. For a Yes or No drop down, type 'Yes,No' without the quotation marks.

Error Alert yells at (excuse me, gently corrects) your user if they enter the wrong thing. • Combine data validation with VLOOKUP. Imagine if you, the fruit vendor from my example above, were able to just click a fruit from the drop-down menu, enter the quantity, and your spreadsheet would automatically calculate the total cost of the order.

• To create a keyboard shortcut for the macro, type a letter in the Option + Cmd box. • Select a location for the macro from the drop-down list. To save the macro Click In the document that you are creating macro in This Workbook In all open documents New Workbook To be available whenever you use Excel Personal Macro Workbook • (Optional) Add a description of your macro.

Nothing worked at all. Although I gather it was design to do exactly what I wanted (just not on Mac). The list I am pulling from is alphabetically sorted. First, VBA is supported in Excel 2011. Solutions you find should work as is or with minor tweaking provided the solutions do not rely on Active-X controls, which are not supported on the Mac and won't be until someone ports them (they're open source). There are various form controls available. I think if you hunt around you can find examples of how to make a combo-list edit control work using autocomplete.

(Choose > Name Manager, select the Named Range, change the reference in the Refers to box, then click the green arrow to make the change and click Close.) But if the list will grow over time, changing the reference should be done automatically with a dynamic Named Range formula. We’ll do this by using the OFFSET formula. • Choose Formulas > Name Manager • Select New • Type a Name in the Name box (I’ll use myNamesList) • In the Refers to box type =OFFSET(Sheet1!$J$1,0,0,COUNTA(Sheet1!$J:$J),1) • Click OK Now select the cell or range with Data Validation and, • Choose Data > Data Validation • Select the Settings tab • In the Source box type in =myNamesList (or the Name you created) • Click OK This Named Range formula is dynamic, which means the source list will expand when names are added to the list. If the list contains more than 8 values the drop-down list will have a scroll bar. Excel – Pick from Drop Down List Hopefully you can now create a drop-down list that will meet your needs. • Problem–How to display a default selection from DDLs?

• Select an item from the drop-down list in cell A2. Next, you'll create the lookup table, to match each item with its dependent items' range name. • In the column to the right of the FruitList range, enter the code name for each item's dependent list. For example, YOFruit is entered as the code name for Yellow & Orange Fruit. • Name the lookup table. In this example, the range A6:B8 is named ProductLookup. • Select cell B2, and from the Data menu, choose Validation.

Now, whenever you change the main drop down list, the VBA code would be fired and it would clear the content of the dependent drop down list (as shown below). Download the Example File If you’re not a fan of VBA, you can also use a simple conditional formatting trick that will highlight the cell whenever there is a mismatch. This can help you visually see and correct the mismatch (as shown below). Here are the steps t0 highlight mismatches in the dependent drop down lists: • Select the cell that has the dependent drop down list(s). • Go to Home –> Conditional Formatting –> New Rule.

We will show you: • where to find the dropdown • how to enter a list of options that will appear in your dropdown list • and even how to use a dropdown list that you have in a different spreadsheet Let’s get down to business and learn how to make a drop down list in excel. How To Make A Drop down List In Excel: Getting Started Today we are going to use an example of a group of friend’s favorite types of fruit. There are two ways you can do this.

Want the full final spreadsheet? Download it here: Pro Tip: Enhance Your Drop Down List Here’s a few key tips to make your drop down list even more functional.

Check both the boxes beside the Allow box, Ignore blank and In-cell dropdown. In Source box, type equal sign (=) followed by the name of the range that we have given to it earlier. Our range name is “=Employee”. Go to Input tab if you want to enter a popup message when the cell is clicked.

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